Privacy Policy

1. Scope of this Privacy Policy

This Privacy Policy applies to personal information collected through or in connection with:

• ileadershipforum.com;
• iLeadership Forum;
• live monthly online challenges, masterclasses, forums, workshops, events and related broadcasts;
• registration pages, landing pages, checkout pages, calendar pages, confirmation pages, replay pages and access pages;
• online streaming, event access links, attendance, reminders, replays where available, recordings and event follow-up;
• digital products, implementation packs, workbooks, prompts, exercises, reflection forms, event notes, downloads and related resources;
• pre-event reflection forms, registration forms, enquiry forms, contact forms, support forms and feedback forms;
• chat messages, submitted questions, comments, polls, surveys, testimonials and other event participation features;
• newsletter, launch, campaign, reminder and AQMeets update sign-ups;
• customer support, refund, access and technical enquiries;
• cookies, analytics, embedded video services, meeting platforms, webinar platforms, streaming platforms and website security tools; and
• other websites, pages, platforms or services operated by us in connection with iLeadership Forum, AQMeets, Center for Motivation Research or related work.

This Privacy Policy should be read together with our Terms and Conditions and any specific terms that apply to a registration, purchase, event, replay, implementation pack, subscription, promotion, challenge, masterclass, digital product or related service.

2. What is personal information?

Personal information means information or an opinion about an identified individual, or an individual who is reasonably identifiable, whether the information or opinion is true or not.

Examples may include your name, contact details, payment-related information, organisation details, registration details, event participation details, form responses, reflection responses, purchase records, technical information and communications with us.

3. What personal information we collect

We may collect different kinds of personal information depending on how you interact with us.

Information you provide directly may include:

• your name;
• contact details;
• billing details, where a paid offer, implementation pack, upgrade, subscription or related purchase is made;
• organisation, company, school, church, community or group details;
• role, leadership context, professional background, business context or project context;
• registration details for iLeadership Forum, a monthly challenge, masterclass, forum, workshop or related event;
• event attendance preferences, calendar preferences, access requests and replay requests;
• pre-event reflection responses, where you choose to submit them;
• implementation pack, workbook, onboarding, AQMeets or related access details, where applicable;
• support or refund enquiry details;
• digital product purchase details;
• form responses;
• event questions, comments, poll responses, survey responses or chat messages, where you choose to submit them;
• newsletter, reminder, campaign or AQMeets update sign-up details;
• testimonial or feedback responses;
• communications you send to us; and
• any other information you choose to provide through our website, forms, platforms, registrations, events or communications.

Information collected automatically may include:

• IP address;
• browser type;
• device type;
• operating system;
• referring website;
• pages visited;
• date and time of visit;
• event registration, reminder or access page interaction information;
• video, replay, livestream or embedded player interaction information where available;
• meeting, webinar or streaming platform usage information where available;
• cookie identifiers;
• approximate location information;
• security logs;
• analytics information;
• traffic source and campaign information; and
• standard web log information.

Information collected from third parties may include:

• payment status, transaction ID and purchase information from payment processors;
• form submission information from form providers;
• email subscription, reminder, automation or communication information from email platforms;
• video viewing, livestream, replay or embedded player information from video hosting services;
• event registration, attendance, chat, replay access or participation information from webinar, meeting or streaming platforms;
• calendar, scheduling or booking information from calendar or scheduling platforms;
• AQMeets or member portal access information from relevant platform providers, where applicable;
• analytics information from analytics providers;
• security and spam-prevention information from website security providers;
• referral, event, campaign, affiliate or partner information from authorised partners; and
• other information provided to us by service providers, platforms, partners, or persons authorised by you.

4. How we collect personal information

We may collect personal information when you:

• visit or use our website;
• register for iLeadership Forum, a monthly challenge, masterclass, forum, workshop or related event;
• purchase, receive or activate access to an implementation pack, digital product, AQMeets access, subscription, upgrade or related offer;
• complete a checkout process;
• submit a contact form, registration form, support form, enquiry form, reflection form or feedback form;
• subscribe to a newsletter, reminder list, launch list, campaign list or AQMeets update list;
• register for, attend, participate in, stream, or access a replay of a live online event;
• submit a reflection response, chat message, question, comment, poll response, survey response or testimonial;
• communicate with us by form, email, message, platform, correspondence or other means;
• interact with embedded video, livestreams, forms, payment pages, analytics tools, event platforms, meeting platforms or third-party services on our website;
• participate in surveys, campaigns, promotions, challenges, masterclasses, forums, experiments or events;
• request technical support, access help, refunds, replay access or other assistance; or
• otherwise deal with us.

We may also collect information from third-party service providers that help us operate our website, registrations, payments, forms, livestreams, video access, event platforms, communications, analytics, security, digital products, member access or customer support.

5. Why we collect, use and disclose personal information

We collect, hold, use and disclose personal information for purposes connected with operating iLeadership Forum and our related services.

These purposes may include:

• providing access to our website and services;
• processing registrations, purchases, upgrades, subscriptions and payments;
• delivering live event access, streaming access, calendar information, reminders, access instructions, replays where available, recordings and follow-up communications;
• providing access to workbooks, prompts, exercises, implementation packs, onboarding materials, companion materials and related resources;
• administering live monthly online challenges, masterclasses, forums, workshops, campaigns and replays;
• responding to contact, support, refund, access and technical enquiries;
• sending transactional, administrative and service-related messages;
• providing technical support and access support;
• maintaining records of registrations, purchases, attendance, access, enquiries and communications;
• operating, protecting, improving and optimising our website and services;
• performing analytics and measuring website, event, replay, campaign and audience engagement;
• maintaining website security and preventing misuse, fraud, spam or unauthorised access;
• sending marketing communications where permitted by law;
• administering surveys, promotions, campaigns, challenges, experiments, forums, events or offers;
• delivering relevant AQMeets, Center for Motivation Research or related updates where permitted;
• complying with legal obligations;
• resolving disputes;
• enforcing our Terms and Conditions and other agreements;
• protecting our rights, property, users, partners and services; and
• any other purpose disclosed to you at the time of collection or otherwise permitted by law.

6. Payment information

Some iLeadership Forum registrations may be free. Payments may apply to optional implementation packs, upgrades, subscriptions, digital products, AQMeets access, recordings, resources, session packages, related offers or other services.

Payments may be processed by third-party payment providers. We do not intentionally store complete credit card numbers on our own website servers. Payment information is generally collected and processed by third-party payment processors.

We may receive and store limited transaction information, such as your name, billing details, transaction ID, product or service purchased, event or offer purchased, payment status, refund status, chargeback information, purchase date and contact details.

Payment processors may collect, store and process your payment information in accordance with their own terms and privacy policies.

7. Sensitive information and reflection responses

iLeadership Forum may touch on leadership, execution, ambition, work, responsibility, AI, human intelligence, motivation, meaning, decision-making, business pressure, personal discipline, time use, strategic focus and the gap between stated aims and actual weekly proof. You may choose to provide information that could be sensitive.

Sensitive information may include information about health, religious beliefs, philosophical beliefs, racial or ethnic origin, sexual orientation, political opinions, membership of associations, or other sensitive matters.

Please do not provide sensitive information unless it is necessary for your enquiry, registration, participation, support request, event contribution or communication.

If you choose to provide sensitive information to us, including through forms, reflection responses, event questions, chat messages, poll responses, support requests or other communications, you consent to us collecting, using, storing and disclosing that information for the purpose for which you provided it, and for related purposes reasonably necessary to provide services, respond to you, administer access, comply with law, protect rights, or manage our relationship with you.

We do not seek to collect sensitive information unnecessarily. iLeadership Forum is not a medical, psychological, psychiatric, counselling, therapeutic, legal, financial, crisis or professional advisory service.

8. Live online challenges, streaming and recordings

iLeadership Forum may include live monthly online challenges, masterclasses, forums, workshops, webinars, meetings, streamed sessions, recordings, replays, group discussions, chat features, questions, comments, polls, surveys or other interactive elements.

If you register for or participate in an event, we may collect information such as your registration details, attendance details, access details, chat messages, submitted questions, comments, poll responses, survey responses, technical participation data, livestream access information, replay access information and follow-up engagement information.

We may record live online events. If you choose to appear on camera, speak, ask a question, post in chat, submit comments, respond to polls, participate in discussion, or otherwise contribute, your name, image, voice, comments, questions or other participation may be captured in a recording or replay.

Where practical, we may provide ways to participate without appearing on camera or being publicly identified.

You should not share personal, sensitive or confidential information in group settings, chat messages, live questions, comments, polls, event discussions or public participation features unless you are comfortable with that information being seen, heard, stored or processed in that setting.

Replay access, recordings and post-event materials may not always be available. Where replays are available, access may be subject to registration status, purchase status, access period, platform availability, technical limitations and any applicable terms.

You must not record, screenshot, publish, redistribute, livestream, transmit, share or make available any iLeadership Forum session, livestream, replay, recording, event access link, workbook, implementation material or private communication without our prior written permission.

9. AQMeets access, implementation packs and related services

iLeadership Forum may be connected with AQMeets, implementation packs, workbooks, onboarding materials, guided emails, replay access, consultations, member portal access, trial access, subscriptions, or other related services.

If you purchase, register for, receive, activate, cancel or use any related AQMeets, implementation pack, subscription, member access, onboarding or digital product, we may collect and use personal information necessary to administer that access.

This may include your name, email address, purchase details, payment status, member access status, subscription status, cancellation status, onboarding status, support requests, access records and communications.

We may use this information to provide access, send onboarding communications, deliver guided follow-up emails, process payments, manage subscriptions, provide support, respond to enquiries, administer cancellations, improve related services and comply with legal obligations.

Any related AQMeets, implementation pack, subscription, consultation, portal, replay, digital product or member service may also be subject to separate terms, checkout conditions, cancellation rules or access conditions.

10. Cookies, analytics and embedded services

We may use cookies, pixels, tags, scripts, log files and similar technologies to operate our website, remember preferences, improve user experience, protect website security, measure traffic, understand audience behaviour, support embedded video, process forms, operate registration and event access, and assess campaign performance.

Cookies are small files placed on your device that allow a website or service provider to recognise your browser or device.

We may use cookies and similar technologies for:

• website functionality;
• registration and access functionality;
• event reminder and calendar functionality;
• security and fraud prevention;
• spam and bot protection;
• analytics and performance measurement;
• embedded video, livestream, replay or event playback;
• remembering preferences;
• campaign and traffic measurement;
• advertising or remarketing, where used; and
• improving website, event and service performance.

Third-party services embedded in or connected to our website may also use cookies or collect technical information. This may include video hosting providers, webinar or meeting platforms, payment processors, analytics providers, form providers, scheduling tools, calendar tools, security tools, social media platforms, member platforms or advertising platforms.

You can disable or manage cookies through your browser settings. If you disable cookies, some parts of our website or services may not function properly.

11. Direct marketing

We may send you marketing communications about iLeadership Forum, AQMeets, Center for Motivation Research, related events, masterclasses, challenges, resources, campaigns, products or services where permitted by law.

Marketing communications may be sent by email or other electronic means.

You may unsubscribe from marketing communications by using the unsubscribe link provided in our emails, where available, or by contacting us through our Contact page.

We may still send you non-marketing communications where reasonably necessary, including registration confirmations, event reminders, access instructions, calendar details, purchase confirmations, subscription notices, replay notices, technical notices, support replies, legal notices, security alerts, service updates and administrative messages.

We do not sell your personal information to advertisers or data brokers.

12. Who we disclose personal information to

We may disclose personal information to third parties where reasonably necessary for the purposes described in this Privacy Policy.

This may include disclosure to:

• our officers, employees, contractors, volunteers and authorised representatives;
• website hosting providers;
• website security providers;
• WordPress plugins and form providers, including form-management services;
• payment processors and checkout providers;
• video hosting, streaming and replay providers;
• webinar, meeting, event, livestream or replay platforms;
• email marketing, reminder and communication providers;
• calendar, booking and scheduling providers;
• member portal, subscription, course, onboarding or customer access platforms;
• analytics providers;
• customer support and administration systems;
• cloud storage and document-management providers;
• event, campaign, digital-product, implementation pack, AQMeets or partnership providers where relevant;
• professional advisers, including lawyers, accountants, insurers and consultants;
• service providers who help us operate our website, payments, communications, forms, events, access, recordings, resources, digital products, subscriptions or member services;
• persons or organisations authorised by you;
• government agencies, regulators, law enforcement bodies, courts or other persons where required or permitted by law;
• anyone to whom our assets, operations, rights, services, or part of our organisation are transferred, assigned, restructured or otherwise dealt with, subject to applicable law; and
• other persons where disclosure is reasonably necessary to protect our rights, property, users, partners, services, security or legal interests.

We require service providers to handle personal information only for authorised purposes and to take reasonable steps to protect it, where appropriate and practicable.

13. Overseas disclosure

Some of our third-party service providers may store, process or access personal information outside Australia.

These providers may be located in, or operate from, countries including the United States, the United Kingdom, the European Union, Canada, New Zealand, Singapore, or other countries where our providers, platforms, processors, hosting services, payment systems, analytics services, email systems, event platforms, video platforms, streaming platforms, member platforms or technology suppliers operate.

Where required by law, we take reasonable steps to ensure that overseas recipients handle personal information in a way that is consistent with the Australian Privacy Principles.

However, privacy protections in other countries may differ from those in Australia. By using our services and providing personal information to us, you acknowledge that your information may be processed, stored or accessed in Australia and in other countries where our service providers operate.

14. Security of personal information

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification and disclosure.

These steps may include administrative, technical, physical and personnel measures, website security tools, restricted access, service-provider controls, password protection, encrypted connections where available, and other reasonable safeguards.

However, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security of personal information.

You are responsible for maintaining the security of your own devices, browsers, passwords, accounts, email access, calendar access, event access links, member access links, livestream links, replay links and internet connection.

15. Data retention

We keep personal information for as long as reasonably necessary for the purposes for which it was collected, including providing services, administering registrations, maintaining business records, complying with legal obligations, resolving disputes, preventing fraud, enforcing agreements, handling refunds or chargebacks, and protecting our rights.

The period for which we retain information may vary depending on the type of information and the reason it was collected.

Event recordings, replays, attendance records, livestream access records, chat records, poll records, submitted questions, reflection responses, support records, registration records, purchase records, subscription records and access records may be retained for as long as reasonably necessary for the purposes described in this Privacy Policy, unless a shorter retention period is stated or required by law.

When personal information is no longer required, we will take reasonable steps to destroy it or de-identify it, unless we are required or permitted by law to retain it.

16. Notifiable data breaches

If we become aware of a data breach involving personal information, we will take reasonable steps to assess and respond to the breach.

Where required by law, we will notify affected individuals and the Office of the Australian Information Commissioner of an eligible data breach that is likely to result in serious harm.

17. Accessing, correcting or deleting personal information

You may request access to personal information we hold about you by contacting us through our Contact page.

We may need to verify your identity before providing access or making corrections.

In some circumstances, we may not be able to provide access to all information, including where refusal is permitted or required by law. If we refuse access, we will explain why, where reasonable and legally appropriate.

If you believe personal information we hold about you is inaccurate, incomplete, out of date, irrelevant or misleading, you may ask us to correct it.

You may also request deletion of personal information where legally available. We may not be able to delete information where we are required or permitted to retain it for legal, accounting, dispute-resolution, security, fraud-prevention, contractual, administrative or legitimate business reasons.

In some cases, we may not be able to delete event records, recordings, replays, chat records, submitted questions, reflection responses, transaction records, subscription records, support records, legal records, or records reasonably necessary to administer access, resolve disputes, protect rights, or comply with law.

18. Withdrawal of consent and marketing opt-out

Where we rely on consent to handle personal information, you may withdraw consent by contacting us, subject to legal, contractual and technical limitations.

Withdrawing consent may affect our ability to provide some services to you, including registration, event access, streaming access, replay access, digital materials, AQMeets access, support, or communications connected with iLeadership Forum.

You may opt out of marketing communications using the unsubscribe link provided in our emails, where available, or by contacting us through our Contact page.

19. Children and minors

Our website and services are generally intended for adults.

We do not knowingly permit children under 13 to create accounts or register for services.

If a person under 18 uses our website or services, a parent or legal guardian is responsible for supervising that use and ensuring the minor’s use is appropriate.

If you believe a child has provided personal information to us without appropriate consent or supervision, please contact us through our Contact page.

20. Third-party links and websites

Our website may contain links to websites, platforms, resources, payment pages, video platforms, event platforms, meeting platforms, replay pages, member portals, social media pages or services operated by third parties.

Third-party websites and services are not controlled by us. We are not responsible for their privacy practices, content, availability, security, terms, policies or actions.

The privacy policies and terms of those third-party websites and services may differ from ours. You should read them before using those websites or services.

21. International users

If you access our website or services from outside Australia, you understand that your personal information may be collected, used, stored, disclosed or processed in Australia and in other countries where our service providers operate.

Additional privacy rights may apply depending on your location. Where required by applicable law, we will take reasonable steps to respond to valid privacy requests.

22. Complaints

If you believe we have breached the Privacy Act, the Australian Privacy Principles, or this Privacy Policy, or if you have concerns about how we have handled your personal information, please contact us through our Contact page.

Please include enough information for us to understand and assess your complaint.

We will acknowledge your complaint within a reasonable time and may request further information from you.

We aim to respond to privacy complaints within a reasonable period and, where practicable, within 30 days.

If you are not satisfied with our response, you may be able to contact the Office of the Australian Information Commissioner or another relevant privacy regulator.

23. Changes to this Privacy Policy

We may update this Privacy Policy from time to time.

The updated Privacy Policy will apply from the date it is published on our website, unless otherwise stated.

We encourage you to review this Privacy Policy periodically so that you remain aware of how we handle personal information.